Party Checklist

4-6 weeks before your party

  • If you are planning entertainers, face-painters, bouncy castle hire etc, check out a list of local suppliers and contact to find out how much notice they will need. This may vary depending on the area in which you live, and the time of year you are choosing to have your party. Book now if necessary.

3-4 weeks before your party

  • Pick the party date and time. Parties usually range from one and a half hours to three hours.
  • Book any outside services you require, such as entertainers, face-painters, bouncy castle etc, if you have not done so already.
  • Choose your party theme. Your child should enjoy doing this with you. If they have a particular favourite character this may be an obvious choice. Otherwise, your child could help choose by browsing the partyware themes pages with you.
  • Create the guest list. Let your child pick out the friends he or she wishes to invite. If you want to restrict the party to a particular number of friends, make sure that your child narrows down the list to this number. In any case, it may be advisable to review your child's list to ensure that no child would feel unreasonable excluded (for example, if all the boys in your child.s class are invited, except one).
  • Order your party supplies, decorations, party favours, prizes for games etc. Be sure to order enough tableware for adults that will be attending too, and additional party bags and fillers, or loot boxes for siblings of guests who may arrive at the pick-up.

2-3 weeks before your party

  • Send the invitations. It is best to ask guests to RSVP to estimate how many children you may expect.
  • Decide on activities and games for the party (see Parents Advice Page .Selecting Games. and Popular Party Games).
  • Plan your menu. Are their any special dietary requirements?
  • Arrange for extra help on the day of the party from relatives or friends.

1 week before the party

  • Order your cake from a supermarket or cake decorator if you are not baking your own.
  • Let brothers or sisters invite a special friend over for the day of the party.
  • Confirm booking of any entertainers or outside services.

2-3 days before the party

  • Buy the food, drinks, sweets and treats for the party. (If you have not already got them, don't forget the candles and matches).
  • Check batteries and film for the camera and/or camcorder.
  • Arrange to have balloons filled with helium to pick up the day of, or the day before the party.
  • If you are making your own, bake the cake.
  • If your child has a particular outfit they want to wear, make sure it is cleaned and ironed.

1 day before the party

  • Pick up the cake from the supermarket or cake decorator, or finish decorating if you are making your own.
  • Pick up helium-filled balloons and/or blow up non-helium balloons.
  • Prepare the party area by removing furniture, or breakable objects and decorate. (Indoor only, outdoor area is best left to the day of the party).
  • Prepare any food that can be made ahead of time.

The day of the party

  • Pick up the helium-filled balloons, if not done already, and/or blow up non-helium balloons.
  • Decorate the garden, and, if necessary, place balloons etc at the gate to direct guests to your house.
  • Prepare food and drinks that could not be made ahead of time.
  • Have your child ready and dressed one hour before the party.
  • Don't forget to take plenty of photos or video to record the day.
  • Enjoy the day and plan a relaxing treat for yourself after the party has finished.